💚 Freshness Scoring

Every document earns its trust score. Or loses it.

Most platforms let content rot quietly. Rasepi gives every doc a live score that tells readers and AI tools exactly how much they should trust it.

Content Health Dashboard All Workspaces
Incident Response Playbook
Operations · Updated 14 months ago
31
4 broken links Overdue by 47d Low readership
API Authentication Guide
Engineering · Updated 6 months ago
58
French version outdated 2 broken links
Onboarding Guide
HR · Updated 3 weeks ago
94
All links valid High readership All 5 languages current
Freshness impact on search & AI ranking
Score 31
Ranked #38
Score 94
Ranked #1

The problem with documentation today

You've seen it. A Confluence page that was last updated 18 months ago. No way to know if it's still accurate. You read it anyway, because what else are you going to do?

❌ Without Rasepi

  • Docs sit unchanged for months (or years)
  • Nobody knows if content is still correct
  • AI tools index stale pages with full confidence
  • New hires follow outdated procedures
  • "When was this last reviewed?" has no answer

✔ With Rasepi

  • Every doc has a visible trust score (0-100)
  • Expiry dates are mandatory, not optional
  • Owners get nudged before content goes stale
  • AI tools can filter by freshness score
  • Readers see exactly when it was last reviewed

How freshness scoring works

It's not complicated. Every doc has an expiry date. The closer it gets to expiry without being reviewed, the lower its score drops.

1

Author sets an expiry date

When you create or update a doc, you pick an expiry window. Could be 30 days for a fast-moving runbook, 6 months for stable policy docs, or anything in between. This isn't optional.

2

Rasepi calculates a trust score

Based on when the doc was last reviewed, how close it is to expiry, and whether the content has changed, Rasepi assigns a score from 0 to 100. A freshly reviewed doc scores 100. A doc past its expiry date? Probably closer to 20.

3

Owners get nudged, not nagged

As a doc approaches its expiry date, the owner gets a friendly reminder. Review it and confirm it's still accurate, or update it. Either way, the score stays high.

4

Stale docs get flagged visibly

If nobody reviews a doc in time, its score drops and it shows a visible warning. Readers know immediately that this content might be outdated. No guessing required.

What affects the score

Rasepi watches more than just the calendar. These real-time signals all contribute to a document's trust score.

🔗 Links inside the document are broken or redirected
👁️ Barely anyone has read it in the last 30 days
📝 Hasn't been touched while everything around it has changed
📌 Referenced by other documents that have themselves gone stale
🌐 The source was updated but a language version wasn't
💬 Readers have flagged the content as outdated
A low freshness score has real consequences. It drops the document's position in search results, and reduces how much weight AI tools give that content when querying your knowledge base. Fresh docs get found. Stale ones don't.

Why this matters for AI

AI tools are great at finding documents. They're terrible at knowing whether those documents are still accurate.

When a Copilot or RAG pipeline indexes your knowledge base, it treats a 2-year-old incident playbook the same as one reviewed yesterday. That's a problem.

Rasepi's trust scores give AI tools a signal they've never had before: how fresh is this content? An AI that surfaces a doc with a score of 95 is giving you something reliable. One that finds a doc scoring 15? It can warn you, or skip it entirely.

This isn't just about humans reading docs. It's about making your entire knowledge base trustworthy for the tools that are starting to depend on it.

A practical example

Scenario: Your engineering team has an incident response runbook.
Day 1 Sarah creates the runbook and sets a 90-day expiry. Trust score: 100.
Day 45 Halfway through the window. Score is still healthy at 78. No action needed.
Day 75 Score drops to 42. Sarah gets an email: "Your incident runbook expires in 15 days."
Day 76 Sarah opens the doc, confirms the steps are still correct, clicks "Reviewed". Score jumps back to 100. A new 90-day window starts.

The details

📅 Flexible expiry windows

Set different expiry periods for different types of content. A fast-changing API doc might need 30 days. Company policy might be fine with 12 months.

✅ Review vs. rewrite

Confirming a doc is still accurate is one click. You don't have to rewrite anything. If it's correct, just confirm it and the clock resets.

📊 Dashboard visibility

Admins get a workspace-wide view of freshness scores. Sort by staleness, filter by team, spot the docs that need attention before they cause problems.

🔌 API access

Freshness scores are available via API, so you can integrate them into your own tools, dashboards, or AI pipelines. Build trust checks into your workflow.

Stop guessing if your docs are still accurate

Rasepi gives every document a trust score. Your team knows what's fresh. AI tools know what's fresh. Nobody wastes time on content that's past its shelf life.

Rasepi is in private beta. We're inviting teams in waves.